Letter Writing - How to write a letter


Letter Writing

Letter writing is s very useful art fot it is,indeed, impossible to conceive of human being who does not at all feel the necessity of writing letters to friends, relatives, officers, strangers or businessman. The importance of letter writing therefore, is quite obvious.

How to Wrtie Letter

Now we're are here to tell you How to Write a letter? First you need to know about letter and its parts,

  • A: Kinds of Letter.
  • B: Parts of Letter.
  • C: Letter Writing Rules.

If You learn the above heading and its contents and basic, So you'll be able to write a letter easily. Just concrete here and write in your notebook/register.

A: Kinds of Letters.

There are various kind of letter like: business letter, cover letter, adjustment letter and so on. These different types of Letters are different in their subject, occasion and purpose. They have various criteria like: letter format, length of letter, vocabulary, language and other essential which need to be followed.

But, the most widely acceptable types of Letters are given below;
  1. Formal Letters.
  2. Informal Letter.

1: Formal Letters

Formal letters are those letters which follow certain styles of writing a letter. They are known as formal letters because they are written in accordance with certain established practices. Such letters are mostly used in working environments like various offices and businesses and have very meagre emotional language. Formal letters are mostly written by officials and businessmen.

Formal letters are further subdivided into various categories which further may have their own sub-categories. Categories include in formal letter are as follows;
  • Acceptance Letter.
  • Address Change letter.
  • Adjustment Letter.
  • Announcement Letter.
  • Acknowledgement Letter.
  • Business Letter.
  • Cancellation Letter
  • Complaint Letter.
  • Condolence Letter.
  • Confirmation Letter.
  • Cover Letter.
Tip : Click the category of letter and see the further information about that category and examples.

2: Informal Letters

Informal letters are those letters which are written with minimalistic rules, thus the term informal letters. Informal letters are personal correspondences and that is why they do not require as much of a rule observance as compared to the formal letters. Informal letters are mostly written by relatives, friends, peers etc. The purpose of writing informal letters is socialisation and information exchange.

Informal letters are further subdivided into various categories which further may have their own sub-categories. Here are the some example categories of informal letter are as follows;
  • Thanks Letter.
  • Leave letter.
  • Love Letter.
  • Invitation Letter.
  • Friendly Letter.
  • Farewell Letter.
  • Holiday Letter
Tip : Click the category of letter and see the further information about that category and examples.

Also Checkout : Types of informal letters.

B: Parts of Letters.

All types of Letters are consist on the following parts;
  1. Your Address.
  2. Date.
  3. Inside Address.
  4. The Greeting.
  5. The Introductory Paragraph.
  6. The Body.
  7. The Closing

1: Your address

At the top of your letter, you will put your address, so the reader will know where to send their reply to.

2: Date

Put the date on which the letter was written in the format Month Day Year i.e. April, 23 2019

3: Inside Address

The inside address is only required for a business letter and will include the address of the person you are writing to along with the name of the recipient, their title and company name. If you are not sure who the letter should be addressed to either leave it blank or try to put in a title, i.e. "Director of EXO Company".

4: The Greeting

The greeting will address the individual that the letter is being sent to. This is usually completed in the form of "Dear Sarah" or "Hey Sarag", for less formal letters.

5: The Introductory Paragraph

The first paragraph and will generally outline the purpose for the letter and the reason that the letter is being sent. This can address any issues that are outstanding and is used to set the tone for the entire rest of the letter. In this first paragraph, the summary of the letter can be found and the intentions which will be displayed through the rest of the letter should be outlined. From the first paragraph of the letter, the introductory paragraph, the individual should be able to note the tone of the letter.

6: The Body

The body of the letter will expand upon the introductory paragraph and the individual can extend their thoughts and feelings further when it comes to the letter. The body of the letter can be anywhere from multiple pages for personal letters, to one page or two pages for most business letters and other types of proposals.

7: The Closing

In the closing of the letter, the individual will close the letter and finish any thoughts that have been mentioned. The closing of the letter comes in various forms from yours truly, for those individuals that are familiar with one another, to a traditional sincerely which is a versatile closing that can be used in a variety of letters detailing many situations.

Also Read : The difference between Formal or Informal letters


C: Letter Writing Rules.

There are many types of letter writing but most of the english grammar letter writing deals with the following given categories:

lnformal Letter Writing

These types of letter are written to relatives or friends. These can also include invitations etc. Such kinds of letter are also known as Personal or Social Letters.

Business Letter Writing

These letters are used as a communicative tool in the business and are usually written by the traders, firms and companies, etc for business purposes. These kind of letter fall under the category of formal letters.

Official Letter Writing

These include letter of application, letter to government officials and letter to Newspapers etc. These letters are used for the official communication of the information from one department to another. Ex:Termination letter, Recommendation letter, Reference letter, job letter etc
Irrespective of the type of letter there is certain matter of forms which are applicable all and have to be taken care of while writing any kind of letter to make it impressive and purposeful. Letter Writing Rules

Main six Points that has to be taken care of while writing a letter are:

  1. The Heading
  2. The Salutation or Courteous Greetings
  3. The Body of the letter ( Communication or the Message )
  4. The Subscription ( Courteous Leave-taking, or Conclusion )
  5. The Signature ( Name of the writer )
  6. The Address